Admin Assistant
Overview
Admin Assistant
We are seeking a dedicated and organised Admin Assistant to join our caring primary school. This is a fantastic opportunity to play a key role in supporting the smooth running of our school and making a positive impact on the lives of our pupils, staff, and families. Platt Church of England Primary School is set in exceptional grounds with a modern spacious building. Our children are kind, and polite and we have supportive families.
Purpose of the Job:
To provide general clerical or administrative support to the school under the direction or instruction of senior staff.
Key duties and responsibilities:
- Provide administrative support e.g. photocopying, filing, emailing, completion of routine forms, administration relating to school meals. This could be directly supporting the Head teacher.
- Update manual and computerised records/management information systems.
Individuals in this role may also undertake some or all of the following:
- Undertake reception duties; act as first point of contact in response to telephone and face-to-face enquiries, sign in visitors.
- Open, sort and distribute incoming mail and post outgoing mail.
- First point of contact for sick pupils, liaise with parents / carers / staff.
- Assist with arrangements for visits, for example by school nurse, photographer and other meetings as required sending relevant documents to participants.
- Ensure completion of attendance registers and provide weekly attendance summary to DHT.
- Arrange orderly and secure storage of supplies of stationery and first aid items and replenishing supplies.
- Occasionally handle cash e.g. for charity donations. Handle online payments, eg: school visits and keep simple financial records and process invoices for payment, referring any problems to the line manager, to ensure that financial records are accurate.
- Undertake photocopying and shredding as required, reporting faulty machinery and equipment as necessary e.g. arranging photocopying engineer repair visits.
- Communicate with parents/carers via email and ParentMail
- Assist teaching staff with school trips e.g. booking transport.
- Other responsibilities as and when directed by the Headteacher.
Personal attributes
What we are looking for:
- Excellent organisational and communication skills.
- A friendly and approachable manner.
- Ability to work independently and as part of a team and maintain confidentiality.
- Proficiency in using IT systems and office software.
- Previous experience in a school or administrative setting is desirable but not essential, including the use of SIMS and FSM systems.
Salary & Benefits
Salary: Kent Scheme A (FTE £26,168), pro rata £12,013 approximately, 38 weeks per year, 20 hours per week.
Contract type: Part time (20 hours) / fixed term contract for one year. 38 weeks per year, up to 5 additional days may be required and this will be paid as overtime. Ideal working pattern: Monday to Thursday 8.45am -12.00pm, Friday 8am – 3.30pm (30 minutes unpaid lunch).
Reporting to: Office Manager/Headteacher
Why Join Us?
- Be part of a supportive and welcoming school community.
- Make a meaningful contribution to children's education and wellbeing.
- Enjoy a varied and rewarding role with opportunities to grow.
Location
Platt Church of England Primary School
Platinum Way
St Mary's Platt, Sevenoaks
Kent
TN15 8FN
Supporting documents
Deadline and how to apply
Please complete the application form via Kent Teach: https://www.kent-teach.com/Recruitment/Vacancy/VacancyDetails.aspx?VacancyId=157377
The closing date is 12 noon on 1 July 2026.
Equal opportunities
Equality_Information_and_Objectives_Policy_September_2024.pdf
Job reference: Admin Asst